The Minnehaha County Commission Office invites applications for an Assistant Commission Administrative Officer. The Assistant Commission Administrative Officer is responsible for oversight and accountability of project deliverables to the Commission, department heads, and outside agencies; coordinates the execution of County projects in accordance with regulations and established budgets; organizes and facilitates County boards and committees; establishes and leads an effective public relations program; and monitors legislative and administrative trends to prepare Minnehaha County for future planning and development.
Please attach a cover letter and resume to the online application.
The hiring range for this position is $2,168.00 - $2,334.40 biweekly plus a comprehensive benefits package. The full earning potential for the position is $2,168.00 - $3,139.20 biweekly. Consideration for appointment above the hiring range is dependent upon qualifications.
EXAMPLES OF DUTIES INCLUDE:
Manage the development and execution of County projects in compliance with all laws and regulations and within schedules and budgets. Collaborate and ensure effective communication with project stakeholders and outside vendors. Assist in the development of proposals, project requirements, progress reports, documentation, and presentations. Assist with the development and analysis of performance metrics and risk analysis. Develop and revise project management plans and budgets, analyze project options and obstacles, and make recommendations for resolving complex issues.
Organize and coordinate County appointed boards and committees such as joint City/County meetings and other internal and external advisory boards. Interact with various department heads and the Commission to identify and recruit candidates for appointment. Develop and foster community relationships to ensure growth, implementation, and success of Commission initiatives.
Monitor legislative and administrative trends and provide legislative updates to Commission, department heads, and staff. Monitor statutory responsibilities for the Board of County Commissioners. Analyze short and long term impact of legislative changes and collaborate with key stakeholders to further initiatives for the County and its citizens.
Review and prepare County contracts for goods and services; monitor annual contract renewals and updates; and, in collaboration with County legal counsel, advise the Commission on potential impact of contract provisions and recommendations.
Assist the Commission Administrative Officer in analyzing policy and County initiatives to resolve administrative and fiscal issues. Conduct research and cost comparison studies to provide the Commission with information for decision making processes.
Establish and coordinate an effective public relations program for networking and communicating County policy and information to news media, outside agencies, and other local and state government units. Prepare press releases and coordinate social media.
Coordinate and oversee County administrative processes and proceedings for items such as property insurance and liens. Provide information and guidance to the Commission, staff, and community members. Ensure records and documents are maintained in compliance with laws and regulations.
Prepare ordinances, resolutions, briefing memorandums, and other actions to construct the weekly County Commission meeting agenda. Coordinate with department heads, outside agencies, and other persons to gather appropriate material for review and formal action by County Commission.
Act in the absence of the Commission Administrative Officer by representing the commission office at meetings, communicating county policy or position, and providing work direction to staff as needed. Coordinate and collaborate with Minnehaha County elected officials and department heads; local, state and federal agencies; and the public on behalf of the Minnehaha County Commission.
Bachelor's degree in public or business administration, public policy, government, political science or a closely related field plus three years of increasingly responsible experience in public administration, project management or a closely related field. Comparable combination of education and experience may be considered. Must successfully complete pre-employment background process. Ability to plan and implement new work processes and process improvement. Ability to coordinate, plan, and independently complete various administrative projects. Ability to problem-solve, troubleshoot, and analytically evaluate information and situations. Ability to meet multiple deadlines and manage emerging priorities. Ability to manage cross-functional project teams through complete project development life cycle. Ability to manage conflict and effectively handle difficult people and conversations with tact and diplomacy. Strong skills in the use of various computer programs such as MS Word, Excel, and Power Point; project management software and applications; and other related programs. Ability to communicate effectively verbally and in writing. Ability to establish and maintain effective working relationships with employees, other agencies, and the public. Ability to maintain professional appearance and demeanor.
Five years of increasingly responsible experience in public administration, project management or a closely related field. Master's degree in public administration, business administration or related field. Knowledge of project management, research methods and analytics; and financial statements and budget summaries. Knowledge of principles and practices of public administration, state laws and regulations, and departments and functions of county government. Knowledge of applicable state bid laws, county policy, and preparation, review and writing of contract documents.