Senior Secretary (Part Time)

Job Description

PLEASE ATTACH THE ADDITIONAL REQUIREMENTS LISTED AT THE BOTTOM OF THIS PAGE

Job ID: 26943
Agency: Department of Health - SD Board of Pharmacy
Location: Sioux Falls, SD
Salary: $18.04
Pay Grade: GH-F
Closing Date: Open Until Filled

This is a Part-Time position with the Department of Health, Board of Pharmacy. For more information on the Department of Health, please visit https://doh.sd.gov/licensing-and-records/boards/pharmacy/ .

Serves as the day-to-day first point of contact for the Board of Pharmacy in person and telephonically; performs high level clerical / secretarial support for board licensure duties, requiring independent judgement, analysis and problem-solving skills; tasks such as establishing, maintaining, and managing on-line filing systems, maintaining databases, gathering and providing information, support office operations, and providing overall support to a team environment. Works 24 hours per week, schedule to be determined but will require 4-5 day work week, with some flexibility, as needed.

Licenses and Certifications:
High School Diploma or Equivalent; further education preferred but not required

The Ideal Candidate Will Have:
Excellent communication / phone / customer service skills; high level ability to prioritize tasks, time management skills; high level organizational skills and attention to detail, ability to maintain strict confidentiality, be punctual and have professional demeanor and appearance. Experience as a secretary, receptionist, license specialist or administrative assistant is beneficial. Ability to work as a team member in a team environment.

Knowledge of:
Knowledge of General office procedures, business letter writing including grammar, spelling, and punctuation. General knowledge of department rules, law and rules, procedures and functions. Skills to use several Microsoft computer program applications and database management; basic bookkeeping and accounting, filing, scanning, faxing, and responding to emails in a timely fashion. Ability to Coordinate with staff to prioritize duties and work independently to complete licensure tasks at high level.

Ability to:

• type accurately in positions requiring keyboarding;
• set up and type copy in a variety of formats such as narratives, manuscripts, business correspondence, statistical tables, etc.;
• proofread and edit rough copy for grammar, spelling, syntax, and style;
• calculate solutions to arithmetic problems involving addition, subtraction, multiplication, division, and percentages;
• communicate in a concise and effective manner;
• compose a general business letter;
• read and comprehend written materials;
• accurately record, file, and transmit information;
• accomplish assigned professional tasks;
• organize and coordinate activities;
• research and compile data;
• exercise tact, patience, and discretion in communicating and dealing with persons of varying backgrounds and temperament.

Additional Requirements: To be considered, please attach your resume.

This position is eligible for Veterans' Preference per ARSD 55:10:02:08.

NCRC: If you possess a National Career Readiness Certificate, please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers employer paid health insurance plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information at https://bhr.sd.gov/job-seekers/work-for-state-government/ . This position is a member of Class A retirement under SDRS.

Must apply online: https://sodakprod-lm01.cloud.infor.com:1443/lmghr/xmlhttp/shorturl.do?key=POD
You must apply online, emailed resumes or submissions will not be accepted.
South Dakota Bureau of Human Resources

Telephone: 605.773.3148 Email: careers@state.sd.us
http://bhr.sd.gov/workforus
"An Equal Opportunity Employer"