Accounting Coordinator

Job Description

1. Position Summary

Full-time position to support various administrative tasks within accounting, purchasing and HR. Primary job duties include: Payroll reporting, accounts receivable, assisting accounts payable, and supporting various administrative tasks within the Accounting Department.

Responsible to Controller for successful performance of assigned tasks.

1. Principal Duties and Responsibilities

• Payroll:
• Review and process weekly payrolls
• Assist with timekeeping entries and adjustments
• Research and adjust pay/timekeeping discrepancies
• Work closely with HR regarding payroll related tasks
• Accounts Receivable:
• Process daily invoicing and cash receipts
• Research debit/credit memo requests
• Customer Account maintenance
• Take collection steps to ensure payment within terms
• Prepare and report weekly AR Aging and customer stats
• Accounts Payable:
• Assist in entering and processing vendor invoices and other accounts payable transactions in accounting system
• Assist with preparation of accounts payable check runs as needed
• Investigate invoice discrepancies and supplier concerns as needed
• Assist in reconciliation of accounts payable and other accounts at period close
• Other Accounting:
• Administer and maintain supply closet
• Main Phone Coverage – route callers
• Update daily/weekly reports as assigned
• Assist with other accounting or administrative projects as needed

1. Knowledge, Skills and Abilities

• Solid understanding of basic bookkeeping and accounts payable/receivable principles
• Strong analytical, critical thinking and organizational skills, detail orientation and interpersonal skills.
• Ability to collaborate and communicate with all levels of employees and management.
• Demonstrated ability to implement creative solutions. Takes initiative and is self-directed.
• High level of integrity to ensure accurate reporting of financial data.
• Can work independently without a great need of supervision.
• Can manage multiple projects at one time.
• Good communication skills.
• Proficient in Excel, Word, and PowerPoint. SAP knowledge a plus.

1. Education and Experience

• High School Education + 4 yrs related experience. Accounting or Finance degree preferred, but not required