Administrative Assistant

Job Description

PLEASE ATTACH THE ADDITIONAL REQUIREMENTS LISTED AT THE BOTTOM OF THIS PAGE

Job ID: 30982
Agency: Department of Social Services
Location: Pierre, SDSalary: $16.52 Hourly, depending on qualifications
Pay Grade: D
Closing Date: Open Until Filled

The Department of Social Services is seeking an administrative assistant in the Secretariat Office in Pierre. This is a full-time position with full benefits. For more information on the Department of Social Services, please visit https://dss.sd.gov/ .

Primary Duties Include:

• Be the first point of contact for the Department's central phone line, ensuring calls are handled professionally and directed appropriately.
• Greet, direct, and assist customers and DSS personnel, creating a welcoming and helpful environment.
• Keep spreadsheets, directories, and records updated with accuracy and attention to detail.
• Handle incoming and outgoing mail, coordinate travel arrangements, and stay on top of administrative tasks.
• Help onboard new employees, making sure they have what they need to get started successfully.
• Schedule and coordinate meetings and events, managing logistics and ensuring things run smoothly.
• Support the office with a variety of administrative and office-manager-type tasks.

Who We Want:

• s omeone who is highly motivated, proactive, and takes pride in their work;
• a compassionate and service-oriented individual who listens attentively, communicates clearly, and helps create a welcoming environment for customers and staff;
• a dependable, organized team player who knows how to prioritize tasks, takes initiative, and follows through without needing constant direction;
• a dedicated professional who will represent the Department of Social Services with integrity, enthusiasm, and a strong work ethic;
• s omeone who is adaptable and works well with others, contributing to a positive and friendly workplace while being willing to help wherever needed.

The Ideal Candidate Will Have:

A high school diploma, strong customer service skills, a solid work ethic, and the ability to stay organized and adaptable in a fast-paced environment.

Knowledge, Skills, and Abilities:

• C lear and professional communication - You can explain things concisely, provide helpful information, and make sure people understand what they need to know.
• Strong phone and interpersonal skills - You're comfortable talking to people, gathering information, and responding in a polite and professional way.
• A bility to stay calm and focused under pressure - You can handle busy workloads, frequent interruptions, and shifting priorities while keeping a positive attitude.
• Self-motivated and solution-oriented - When a problem comes up, you don't just wait for instructions-you look for ways to solve it.
• Great organizational skills - You know how to manage your time, keep track of details, and ensure deadlines don't slip through the cracks.
• Comfort with office equipment and technology - You can easily work with computers, copiers, fax machines, and other office tools.
• A team player - You collaborate well, contribute to shared goals, and support your coworkers to keep everything running smoothly.

Additional Requirements: To be considered, please attach your resume.

This position is eligible for Veterans' Preference per ARSD 55:10:02:08.

NCRC: If you possess a National Career Readiness Certificate, please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information at https://bhr.sd.gov/job-seekers/work-for-state-government/ . This position is a member of Class A retirement under SDRS.

Must apply online: https://gen-stateofsouthdako-trn.inforcloudsuite.com/hcm/xmlhttp/shorturl.do?key=1DV
You must apply online, emailed resumes or submissions will not be accepted.
South Dakota Bureau of Human Resources
Telephone: 605.773.3148 Email: careers@state.sd.us
http://bhr.sd.gov/workforus
"An Equal Opportunity Employer"

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