Answer phone and direct calls along with forwarding emails from our generic email account.
Verify that transactions are recorded to the correct GL accounts, vendors (AP) and customers (AR)
Post appropriate amortization and depreciation entries
Perform random checks of the posting process
Make sure trial balance is always in balance
Keep AP and AR profiles up-to-date
Apply AR payments to balances due
Post all AP invoices with correct vendor, amount and due date
Review major supplier’s websites for new invoices
Process AP payments in a timely manner
Complete sales tax reports and make appropriate payments
Keep track of W-9 and STEC forms received and given
Keep paper and scanned copies of all vendor invoices and credit card receipts
Keep various excel spreadsheets for tracking different items within the business
Run and save month end reports of all necessary accounts to verify financial balances
Post a journal entry to balance parts inventory
Monthly reporting of inventory values to insurance company
Manage and pay all inventory finance invoices to ensure that we do not pay interest after receiving owners approval