Facilities Purchasing and Expeditor Clerk

Job Description

• Provide exceptional guest service to all customers.
• System Administrator for computerized maintenance management software program
• Support the Facilities Director and the departments of Maintenance and EVS with clerical and computer needs.
• Work with vendors and utilize the SWS software program to obtain parts, materials and supplies for department operation. Obtain price quotes and do research for managers and supervisors
• Maintain files for the department such as drawing, schematics, OEM manuals, catalogs, and digital information
• Manage record retention issues as required by various authorities having jurisdiction
• Work with the accounting department to handle and process forms such as purchase orders, receivers, credit card receipts and other financial documents
• Perform work that is confidential in nature and ensure confidentiality is maintained
• Utilize computers to create spreadsheets, desk top publishing and other innovative approaches to facilities management and operations.
• Make trips to area vendors as needed to pick up emergency parts and supplies
• Inventory and Maintain Facilities related parts and material stock levels (filters, bulbs, chemicals, critical parts etc)
• Manage purchasing for Facility Services. Negotiate price and delivery with vendors.
• Maintain files and records regarding regulatory issues.
• Assist Facilities Director with maintaining and tracking budgetary items
• Maintain and keep current all facility SDS (MSDS) log books