FSST Executive Assistant

Job Description

*This position and office will be based in Flandreau, South Dakota*

SUMMARY: Under the direct supervision of the Tribal President/Executive Committee, the incumbent will perform various complex secretarial duties required for the operation of the Office of the President including Travel.

ESSENTIAL DUTIES:

• Independently compose correspondence, resolutions, memoranda, and other documents concerning a wide variety of subjects, requiring excellent writing skills, including spelling, grammar, and formatting.
• Screen and file all incoming correspondence and documents, and file appropriately or forward to other offices as required. Ensure outdated records and files are disposed of in accordance with records management guidelines.
• Maintain the Executive Committees appointment calendar, including scheduling meetings and conferences, and making appropriate travel arrangements, e.g., airline reservations, and booking lodging accomodations and car rentals.
• Reconcile all travel statements for each of the Executive Committee trips.
• Receive and screen telephone calls to the Executive Committee's office and refer them to the appropriate person or department. On occasion, set up conference calls involving a number of participants.
• Collect and verify time cards and timesheets for employees under the direct supervision of the President or Executive Committee.
• Prepare and monitor the financial budgets of the Executive Committee's office, including the Staff Attorney's office, and make appropriate budget modifications whenever necessary.
• Attend regular and special Council meetings, including preparing written and digitally recorded minutes in a timely manner.
• Must present positive interaction with the public professionally and courteously via telephone, personal contact, and professional appearance.
• Personally handle all documents and correspondences of a confidential nature and guard against unauthorized disclosure in any manner.
• Type and design general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout; making appropriate changes.
• Schedule meetings to be held in the Executive Board room and post weekly schedule; keeping the Executive Board Room presentable. Prepares meeting agendas for the Executive Committee meetings. Prepares meeting packets either paper or digitally.
• Order office supplies for the Executive Committee and Executive Board room.

• Performs other duties as assigned.

EDUCATION AND/OR EXPERIENCE:

• High School diploma or GED is highly preferred.
• An associate's degree as an administrative assistant or a related field is preferred.
• Must possess a valid South Dakota driver's license.
• Must be able to be bonded for Notary Public Duties

• Must have three (3) years of progressive experience as a secretary or personal assistant, and be capable of being responsible for major complex administrative functions requiring the making of independent operating decisions.

  **Please send a copy of Tribal ID/verification if claiming preference.**