Office Assistant

Job Description

Join our team at Rapid Equipment! We are a locally-owned small business looking to build a career for a motivated individual. Our employees are our best assets and as a team, we do all that we can to deliver high-quality results for our customers.

The Office Assistant position is responsible for the organization and running of the daily administrative operations of the company. The ideal candidate is hard-working professional, able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Job Duties Include:

• Answer customer inquiries & general customer service via phone and email.

• Greeting clients and visitors.
• Performing general office clerk duties and errands.
  • Running to the bank, post office etc. as needed.
• Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
• Organize office to help optimize procedures.
• Monitor level of office supplies and handle shortages
• Create and update customer records ensuring accuracy and validity of information.
• Coordinate with other departments to ensure compliance with established policies.
• Organizing travel by booking accommodation and reservation needs as required.
• Coordinating events and sponsorships as necessary
• Creating invoices for customers & ensuring all invoices are accurate and resolving billing errors.
• Process equipment purchases.
• Maintain accurate records of invoices and payments.
• Website Equipment Listing Updates and Maintenance
• Social Media management & advertising
  • Facebook
  • Radio Ads
  • Industry Net
  • Construction Industry Center
• Managing files, updating paperwork and other documents.
  • General Business Documents
  • DOT Paperwork
  • MSHA Paperwork
• Maintain inventory management
  • Audits, transfers, and sold items will be tracked & updated.

Job Requirements & Qualifications Include:

• Ability to write and communicate clearly.
• Proficient in Microsoft Office Suite
• Web-based marketing experience
• Warm personality with strong communication skills
• Professional attitude and appearance
• Ability to work well under limited supervision.
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving

Perks Include:

• Strong Emphasis on a great work/life balance with 2 weeks paid vacation with 1 week paid sick leave plus paid holidays.
• High pace work environment.
• Comprehensive benefits package including 100% of health and dental insurance premiums paid by the company, and competitive retirement plan with employer-match.